This part of the proposal describes the project, explaining how it will solve the problem. It should convince the reader that your way is the best way. Here you should clarify the solution you propose and explain why and how you (your organization) is able to solve the problem in the way you suggested.

Project Objectives

Project objectives include information on the desired outcome and how success will be measured. This section is key to providing information on the benefits that the Grantee, community, government or client will see for their investment.

Key performance Indicators need to be articulated and explained with specific measurements detailed and when they will be taken (dates) how they will be measured and against what baselines will the results be taken.

Action Plan

The action plan is a step-by-step description of sequential activities that must be completed to achieve the objectives. It should clearly and a specifically say who will do each step, what will be done and when.

In this section you need to describe the skills needed for success, what additional facilities, transport and support services needed to deliver the project and defined measures for success. Good project management discipline and methodologies with detailed requirements specified and individual tasks articulated (project schedule) will keep a good focus on tasks, deliverables and results.

Project Evaluation

This part of your proposal covers product evaluation and process evaluation. Also, include the time frame needed for evaluation and who will do the evaluation including the specific skills or products needed and the cost of the evaluation phase of the project.

This section describes how the project will be monitored and its results evaluated. It should cover the criteria for measuring progress, say who will be conducting the evaluations, and tell when evaluations will be held.

Evaluation can be quite expensive and need to have entry and exit criteria and specifically focused in scope activities. All out of scope evaluation activities need to be specified as this phase can easily blow out budget wise. Once again solid project management discipline and methodologies will keep a good focus on evaluation tasks and results.

Sustainability

This section is about telling the grantor whether you have any other source of funding or you have approached any other grantor. Majority of the grantors prefer to be part of a group of funders not being sole funders. Ensure that you mention any other funds or support you expect to get whether in cash or in kind. This may include equipment or space.
Apart from that, you have to mention the sustainability of the project, whether it is a pilot project which you intend to finish in a specific timeline or the project is expected to move into the future. In this case, you need to mention how you intend to fund it.

Budget

This is where you tell how you’ll use the money you receive. It should be within the amount you’re asking for, be realistic, and include only eligible expenses. Make it detailed enough to satisfy anyone’s curiosity on the question of how the money will be spent, and make sure everything adds up.

You should describe how much money is required to be funded to deliver the results. Provide full justification for all expenses including a table of services (or service catalog) and product offered can be used to clearly and accurately specify the services.

You must evaluate properly the cost of your project. You can also include the incomes if available.

The following are some of the expenses you need to highlight:

• Personnel costs
• Direct project costs
• Overhead expenses

For incomes, include the following:

• Donations (Contributed income)
• Earned income
• Additional Documents

Additional Information